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Town of Davie, Florida

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Human Resources Management Program Functions
Human Resources Management Program Statement
The Department of Human Resources Management is responsible for maintaining a qualified and motivated work force for the Town of Davie utilizing valid and reliable employment selection methodologies.  This is done by performing job analyses and defining job qualifications, developing and managing employment recruitment programs, testing and selecting employees, hiring, retaining and training Town employees, ensuring Risk Management and Insurance needs are met and providing competitive and total compensation and benefits packages to Town employees.

JOB ANALYSIS AND CLASSIFICATION - The Department of Human Resources Management performs job analyses and audits in order to develop and/or revise job descriptions, define current job qualifications, and maintain a job classification system with internal and external equity which is competitive in the job market.  

RECRUITMENT - The Department develops and manages employment recruitment programs aimed at attracting the most qualified candidates to serve the employees, citizens and visitors of the Town from applicant pools which are representative of relevant job markets.   It is our goal to actively recruit a diverse group of qualified professionals, skilled laborers, technicians, administrators, sworn and support personnel for positions within the Town of Davie.  This includes the development and posting of announcements for job opportunities as well as advertising position openings through a variety of media including community access television, internet, job hot line, professional journals, direct mail and newspaper classified advertisements.

EMPLOYMENT TESTING, SELECTION, HIRE - The Department develops and administers entry level and promotional selection instruments deigned to identify the most qualified applicants to fill vacant positions as well as establish lists of qualified applicants to fill future vacancies.  Appropriate assessment processes are implemented to determine a potential candidates’ knowledge, skills, and abilities to perform tasks of specified positions.  Assessment and/or testing components may include, but not be limited to written, oral, performance, psychological, polygraph or physical examinations.  An extensive background investigation is utilized as a component of the selection process.  Upon completion of an appropriate testing process and extensive background investigation, qualified candidates are extended a conditional hire offer of employment (COL).  The COL is presented  prior to the administration of any test components which make medical inquiries in compliance with the Americans with Disabilities Act of 1990.    Upon successful completion of assessment components which are post-conditional offer, a confirmation of employment is provided to the prospective employee.  This confirmation correspondence advises the new employee of his/her position title, expected salary, date of hire and reporting instructions.

RETAINING - Retaining employees is an integral part of the Human Resources function.  Employee’s satisfaction in their positions is key to the success of the Town and the career of the employee.   Monitoring and improving the benefits structure of the Town to enhance the quality of employment and life is a continual effort.  Such benefits include deferred compensation opportunities, educational incentives, tuition reimbursement, highest quality medical care provisions, etc.

EMPLOYEE BENEFITS AND SERVICES - The Department coordinates, administers, and maintains records of all employees and employee benefits which include medical, dental, life insurance, disability insurance, IRS pretax deductions and deferred compensation and pension plans.  Efforts are directed at maximizing employee satisfaction by maintaining optimum benefit levels while controlling premium costs.  Wellness and Employee Assistance Programs are provided to address needs of the Town’s employees and make preventive information readily available.

TRAINING/PROFESSIONAL DEVELOPMENT - Continual training opportunities are presented to Town employees, both internally and through outside sources.   This, too, is an element of retention as it provides career growth and development for employees to broaden existing career paths and other opportunities within the Town.  Additionally, employees may acquire certifications, maintain continuing education credits, earn degrees, and/or gain related memberships in fields that correlate to their current position.

RISK MANAGEMENT - This division within the Department provides the Risk Management function in order to ensure the proper management of a variety of Town insurance policies and safety programs.~ The Risk Manager  recommends, develops and administers all elements of the Town’s various insurance plans.  Additionally, the Risk Manager analyzes, formulates and implements  procedures to ensure compliance with federal, state and local laws and regulations regarding insurance, safety, and worker's compensation.  Review of current trends in worker’s compensation, fleet services, and claims experience are closely monitored to assess Town’s liability as well as seek out ways to reduce costs.

RECORDS MANAGEMENT - The Department maintains complete personnel records of present and past employees pursuant to state law regarding record retention.   Additionally, records are kept on all applicants seeking employment with the Town.  Requests for production of files, documents and/or records associated with these files are processed pursuant to state public records law.   The process of providing requested documentation includes ensuring that all information deemed exempt from public disclosure and/or review is appropriately redacted.  Such information includes (but is not limited to) employee medical information, home addresses telephone numbers of public safety employees, and employment test information.

LABOR RELATIONS AND COLLECTIVE BARGAINING - The Department is responsible for pro-actively addressing and responding to employee labor relations issues and activities.  Additionally, the Department addresses collective bargaining issues and the administration of contractual agreements with the general employees, Fire Department and Police Department.

LEGAL COMPLIANCE - It is our goal to enhance and strengthen our policies and procedures in a manner that provides clarity and ease of use to the Town’s employees regarding federal, state and local laws.